2324-0153: Recycling site enclosures framework

The council is seeking six contractors to to be party to the recycling site enclosures framework agreement.

Advert

Islington Council invites suitable expressions of interest from suppliers for the above.

A maximum of six contractor(s) will be party to the framework agreement. Call-off contracts from the framework agreement shall follow the terms of the framework agreement including how a call-off contract is concluded. How a call-off contract is concluded is explained within the invitation to tender documentation.

Background

Islington Council’s (the “Council”) Waste Reduction and Recycling Plan (the “Plan”) was agreed in March 2023. The Plan sets out how the Council will increase recycling rates on Islington estates through a programme of investment and behaviour change focussed on improving recycling sites and site infrastructure.

This Plan involves the installation of new enclosures for bins at a number of sites and on various estates to improve the look and feel of sites and to make the process of recycling more convenient and appealing to residents.

This procurement will establish a framework agreement with up to (6) six suitable manufacturers, suppliers and installers of bin enclosures with a term of three (3) years as funding is available for a three (3) year period. The enclosures will be available in a variety of formats depending on need. For example, some enclosures in close proximity to buildings need to be fire resistant. Others may benefit from a green (living) roof, or a particular style of cladding to fit in with the estate environment.

This will enable individual estate based projects to be planned and delivered in a way that meets the needs of residents on individual estates and key stakeholders (including Councillors, resident associations etc) and takes into account the nature of the estate and it’s environment, fire safety requirements, bio diversity and using framework suppliers and designs that meet the requirements of each project. The process of selection of supplier and design of the framework agreement will follow the ordering procedure outlined in Schedule 3 of the draft contract.

The requirement

Islington Council is undertaking a programme of estate recycling site improvements that involves making estate and public recycling sites more accessible, aesthetically pleasing and convenient, reducing contamination and fly-tipping and increasing the level of recycling. To this end, we wish to install enclosures at a number of estate recycling sites around the Borough.

Islington Council therefore has a requirement for the supply and installation of robust, attractive, fire resistant (depending upon location) and easy to use enclosures for waste and recycling bins at locations on Islington Council estates.

The objectives of the procurement are:

to deliver and install enclosures for recycling and waste facilities on estates that are accessible, robust, attractive, fire resistant (depending upon location) and easy to use
to secure goods that represent value for money
to deliver social value to the wider community to support repair initiatives as part of Islington’s Circular Economy Action Plan and Net Zero Carbon ambition

The framework aims to include a variety of options including:

wood cladding and fire resistant cladding
green ‘living’ roof
accessible enclosures that accommodate ‘accessible’ recycling bins with lower aperture.

Transfer of Undertakings [Protection of Employment] Regulations (TUPE)

Potential providers must be aware that TUPE may or may not apply to this service. Further details will be available in the invitation to tender.

Contract period/term of the framework agreement

The duration will be 36 months from an estimated start date of March 2025. However, call-off contracts may extend beyond the end date of the framework agreement.

Value of the framework agreement

The estimated value of the goods/services/works that may be awarded by Islington Council under the framework agreement is estimated at between £0 and £2,000,000 over the duration of the framework agreement.

The council and its partners will be under no obligation to utilise the framework agreement. No guarantee is given towards volume or value of work under this framework agreement.

Award criteria

Up to six (6) number of providers who submit the Most Economically Advantageous Tender (MEAT) in accordance with the Public Contracts Regulations will be party to the framework agreement.

MEAT for this framework agreement:

Cost/price 30 %
Quality 70 %

Quality made up of:

15% Product Specification
15% Product Quality
10% Product delivery, construction and installation
10% Sustainability and circularity of products
20% Social value (see below)

Total 70%

Further details will be provided in the invitation to tender.

Procurement process

As the value of the contract is above the threshold for wider advertising of the opportunity, a Contract Notice will be published on Contracts Finder and Find a Tender Service.

This contract will be procured using the Open Procedure. The Open Procedure means that all bidders who successfully express an interest will automatically be invited to tender and have access to the tender documents. Those who submit a tender and meet the minimum requirements will have their full tender, method statements and pricing evaluated.

How to express an interest

If you wish to apply for this contract opportunity, please follow these steps:

When you receive an email confirming your username and password use these to log on to the London Tenders Portal and express your interest in 2324-0153 Recycling site enclosures framework – 44613800:

Shortly after you have expressed interest, you will receive a second email containing a link to access the procurement documents.

Deadlines

The deadline for expressions of interest is: 11.59am 7 November 2024
Submission of Tender documents by: 12 noon 7 November 2024
Late submissions will not be accepted.

Additional information

Please do not include any publicity material with your submissions.
Your submission will be marked in stages. Only applicants who meet the requirements at each stage will progress to the next stage. Further details will be contained in the tender documents.
Please include the Contract Number of this tender process when communicating with the Council in any way.
All questions relating to this contract should be raised via the question and answer section of the relevant contract on the London Tenders Portal. Please do not contact any officer of the council directly.
Applicants are advised that all costs incurred either directly or indirectly in preparation, submission or otherwise related to this advertisement will be borne by them, and in no circumstances will the council be responsible for any such costs. Applicants are also advised that the council at its sole discretion acting reasonably and in good faith reserves the right to abandon the procurement at any stage prior to contract award.
As part of a commitment to transparency the council is now publishing all spend over £500 each month. This includes spend on contracts, so the successful contractor should expect details of spend against the contract to appear on the council website Islington Council: Council contracts. The council is also committed to publishing tender and contract documentation after contract award stage. Commercially sensitive information will be redacted from documentation. What constitutes commercially sensitive information is a matter for the council’s sole discretion. However, tenderers will be invited to identify information they consider to be commercially sensitive in their tender return and this will be taken into account in the council forming a view.